Leadership & team roles

Time commitment: A few hours per week, plus supporting events
What you'll do:

• Help steer our amazing group and keep everyone motivated

• Chair our meetings

• Work with the Head Teacher, school staff and Governing body to identify what volunteers are needed to support school and where money can be wisely spent

• Help coordinate our brilliant volunteers

• Ensure the direction of the group remains focussed on the constitution

 

Perfect for: Someone who enjoys bringing people together and is happy to be the point of contact for the group. Great organisational skills.

Time commitment: Similar to Chair but shared responsibility. What you'll do:

• Work closely with the Chair, sharing the workload

• Run meetings when the Chair isn't available

• Help encourage volunteer participation and organise events

• Support with all Chair duties as needed

 

Perfect for: Team players who are highly organised and want to share leadership responsibilities.

Time commitment: A few of hours per month
What you'll do:

• Keep track of our funds

• Handle event money and banking

• Prepare simple financial reports for meetings

• Help keep us on track with charity requirements 

• Help plan budgets for events and purchases

• Work together with the website manager to keep track of sales

 

Perfect for: Someone with basic maths skills who's comfortable with banking. Experience with spreadsheets helpful.

Time commitment: A couple of hours per week, plus updates during busy periods What you'll do:

• Keep our website fresh and up-to-date with current information

• Add new event details, photos, and news updates

• Ensure contact information and dates are always accurate

• Publish newsletters

• Manage any forms for collecting information (e.g for selling tickets)

• Support pre-loved uniform team with online shop

• Make sure the website is easy for parents to navigate

• Work with the treasurer to share sales information from the website

 

Perfect for: Someone comfortable with technology who enjoys keeping things organised and current.

Time commitment: An hour or two a week, plus extra during events
What you'll do:

• Keep our social media accounts up to date

• Share photos (with consent) from events and celebrate achievements

• Promote upcoming fundraisers and activities

• Respond to messages from parents

• Create fun, shareable posts that bring our school community together

• Work with the Communications Officer and Website Manager to share content across platforms

 

Perfect for: Someone who's already active on social media and understands what makes content engaging. Great for parents who are always on Facebook, Instagram, or other platforms anyway!

 

Note: These communication roles work brilliantly together but can absolutely be done by separate people if that suits volunteers better. 

Time commitment: Flexible - a few hours per week during busy periods
What you'll do:

• Create eye-catching posters and flyers for events

• Co-ordinate website updates and messages to parents

• Co-ordinate a comms plan for messages to parents via whatsapp groups (making sure we don’t overwhelm with too many messages on the same days)

• Coordinate with other team members to ensure consistent messaging

 

Perfect for: Someone with a creative flair who enjoys writing and design. Experience with design tools helpful but not essential.

Time commitment: Project-based - intensive during grant application periods
What you'll do:

• Research funding opportunities for larger projects

• Write grant applications to trusts, local authorities, and businesses

• Work with the school and the Governing body to identify funding needs

• Provide feedback and reports to grant providers

 

Perfect for: People with strong writing skills who are motivated to secure significant funding for the school.

Time commitment: An hour or so per month What you'll do:

• Assist the Chair with planning meetings and setting agendas

• Take minutes at meetings, recording key points and decisions

• Keep accurate records and a timeline of all PTA activities

 

Perfect for: Great communicators who are accurate writers and naturally organised. Essential role for keeping everything running smoothly!

Time commitment: a few minutes a week
What you'll do:

• Be the friendly link between Friends of Claverdon and your child's class

• Share important updates and event information via WhatsApp groups (Messages will be pre-written so just need forwarding)

• Encourage class participation in fundraising activities

• Gather feedback and suggestions from other parents

 

Perfect for: Sociable parents who are already connected with other families in their child's year group. One rep needed per year group (but its absolutely fine to share it too!)

Time commitment: Ongoing but flexible
What you'll do:

• Run 100 club

  • Keep a list of participants

  • Do a monthly witnessed draw

  • Send payment to winners

  • Return lotteries forms to council

 

Perfect for: Organised people who have an hour or two to spend each month.

Time commitment: Approximately 5-6 hours per term (Mother's Day, Father's Day and Christmas)

What you'll do:

• Source and purchase appropriate gifts

• Coordinate with school to arrange shop opening times

• Recruit and organise a small team of parent volunteers to help wrap the gifts and staff the shop

• Set up shop!

• Pack away remaining stock for storage

 

Perfect for: Enthusiastic individuals who enjoy working with children and enjoy choosing gifts. Able to coordinate a small volunteer team. Ideal role for someone who loves seeing children's excitement and pride in choosing special gifts independently!

Time commitment: A few hours each per term What you'll do:

• Organise second-hand uniform into age-specific boxes (Kept in the Friends of Claverdon Cupboard)

• Coordinate collection and sorting of donated items (Currently, we just collect items with the school logo)

• Manage stock and pricing (work with website lead)

• Prepare website orders and leave at school office for collection

 

Perfect for: People who are ecologically committed and enjoy a good sort-out whilst helping families save money on school essentials!

Time commitment: Approximately 4-6 hours during September-December peak period

What you'll do:

• Co-ordinate dates with Cauliflower cards and school

• Liaise with teaching staff to coordinate artwork creation sessions in September

• Organise and distribute information forms and design sheets to families

• Collect completed forms and artwork

• Check all forms are properly completed

• Coordinate with Cauliflower Cards for processing orders and delivery arrangements

• Manage the return of finished products to school and distribution to families in December

• Handle any queries from parents regarding orders or delivery

 

Perfect for: Detail-oriented individuals with good organisational skills and the ability to work to deadlines. Experience with coordinating school fundraising activities would be beneficial. Essential role for managing this popular annual fundraising initiative that creates lasting Christmas memories for families!

Time commitment: Approximately 3-4 hours per year

What you'll do:

• Coordinate with Bag 2 School company to confirm collection dates and arrangements

• Promote upcoming collections

• Ensure collection area (covered playground by entrance gate) is prepared and accessible

• Record total weight collected and funds raised for records

 

Perfect for: Well-organised individuals with good communication skills who are passionate about promoting recycling and sustainable practices. Ideal role for someone wanting to make a meaningful contribution to school funds with less time commitment than other roles.

Time commitment: Varies by event - from a few hours to several weeks of planning What you'll do:

• Take the lead on specific events like our Disco’s, Fun Run, or seasonal activities

• Gather a team of volunteers for the event

• Complete risk assessments (we can help with this)

• Organise bookings and licensing

• Coordinate volunteers and resources for your chosen events

• Liaise with suppliers and book entertainment or equipment

• Help set up and run events on the day

• Work with the Treasurer to manage event budgets

 

Perfect for: Practical people who are good multitaskers and enjoy seeing projects through from start to finish. Each event will have its own team leader.

 

Current events we need leads for:

• Summer Ball – Under construction for 2026, but we need a leader and a team to plan and run with this

• Christmas activities – open to suggestions

• Quiz night or equivalent

• Raffle

Current events we already run:

• Fun Run 

• Discos​

Time commitment: Varies by project - from a few hours per term to ongoing weekly commitments What you'll do:

• Lead or join teams working on specific projects that directly support school life

• Collaborate with school staff to identify areas where parent volunteers can make a difference

• Coordinate volunteers for your chosen project and manage ongoing activities

• Work directly with children and teachers to enhance their daily school experience

• Report back to Friend of Claverdon, School Leadership team and Governors on project progress and any resource needs

• Help recruit other parents to join your project team

Current and potential projects include:

• School gardens - maintaining growing areas and outdoor learning spaces

• Library support - organising books, helping with reading sessions, and library maintenance

• Reading volunteers - listening to children read and supporting literacy development

• Playground supervision - providing additional support during break times
   

Perfect for: Parents who want hands-on involvement with school life and enjoy working directly with children and staff. Great for those who prefer practical projects over event planning or committee work.
 

Got a project idea? If you've spotted an area where the school could benefit from parent support, we'd love to discuss how to make it happen through a project team approach.

Time commitment: Just a few hours on event days
What you'll do:

• Help set up stalls and activities

• Organise registration, run games, serve refreshments, or help with sales depending on event

• Assist with clearing up afterwards

• Be a friendly face for families attending events

 

Perfect for: Anyone who wants to help but can't commit to regular planning meetings. Every pair of hands makes a huge difference!

Time commitment: Whatever works for you! What you'll do:

• Bring your own unique skills and passions to help our school community

• Work with us to create a role that matches your interests and availability

• Support our goal of raising funds and enhancing school life in your own special way

• Be as creative and innovative as you like!

 

Examples of roles parents have created in other school charities:

• Photography (capturing memories at all our events)

• Local business ambassador (building partnerships with village businesses)

• Eco-champion (running environmental fundraising initiatives)

• Digital marketing specialist (using professional skills to boost our online presence)

• Graphic designer (creating stunning promotional materials and branded content)

• Video content creator (filming events and creating promotional videos for social media)

• Project management coordinator (bringing corporate project management skills to large events)

Perfect for: Anyone with a passion, hobby, or skill that could benefit our school community. Whether you're a keen baker, amateur photographer, fitness enthusiast, craft lover, or have professional expertise you'd like to share - we'd love to hear from you!