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Friends of Claverdon Privacy Policy

Last updated January 2024

Our contact details 

 

Name: The Chair, Friends of Claverdon    
Address: Claverdon Primary School, Breach Lane, Claverdon, CV35 8QA
Phone Number: 01926 842403
E-mail: pta-claverdonschool@outlook.com
 
The type of personal information we collect 

 

We currently collect and process the following information:

 

  • Name

  • Address

  • Bank Details (for 100 club)

  • Email address

  • Phone Numbers

  • Photo sharing permissions (children only)

How we get the personal information and why we have it
 

The personal information we process is provided to us directly by you for one of the following reasons:

  • Contact during events (safe guarding the children)

  • 100+ Club lottery winnings

  • Interaction with the Friends of Claverdon website

 

We use the information that you have given us in order to distribute event tickets, contact parents about children during events and process 100+ Club information and winnings. 


We will not share this information with any other organisations.


Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are: 
 

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting the Friends of Claverdon Chair person.
(b) We have a legitimate interest.


How we store your personal information 
 

Your information is securely stored in encrypted servers. 
We keep name, address and bank details whilst 100+ club members are still active. We will keep names, address and contact details of parents until all children have left school. We will then dispose your information by deleting all data from the tables.

Your data protection rights
 

Under data protection law, you have rights including:


Your right of access - You have the right to ask us for copies of your personal information. 
 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 
 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 
 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 
 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
 

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at pta-claverdonschool@outlook.com if you wish to make a request.


How to complain
 

If you have any concerns about our use of your personal information, you can make a complaint to us at pta-claverdonschool@outlook.com.
 

You can also complain to the ICO if you are unhappy with how we have used your data.


The ICO’s address:            
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

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